People Ops Coordinator (Contract)

Peninsula
December 21, 2024
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Job Description

Note to Recruiters and Agencies

The Talent Acquisition / HR team manages the recruiting for all positions at Adverum. We only accept resumes from search agencies or recruiters if the Talent Acquisition / HR team has formally requested your help and have a signed agreement in place. Unsolicited resumes sent to Adverum will be considered property of Adverum. The company will not be responsible for any associated fees should Adverum hire from unsolicited resumes. We request that recruiters do not to contact or present candidates directly to our hiring managers or employees. Doing so may jeopardize the candidate’s eligibility to work on future positions. Recruiters interested in working with Adverum can submit their information to [email protected]. Should we have a tough-to-fill role, we will contact you directly if you specialize in the needed area.

Adverum is seeking a People Operations Coordinator to join our team in our Redwood City office. The Coordinator will support and gain exposure to a variety of People Programs, including our Onboarding process, Rewards and engagement programs, and Employee Communications. Using their excellent administrative and IT skills, the Coordinator will help the People Team function efficiently and seamlessly.

The People Ops Coordinator will have amazing organizational and time management skills and be extremely detail-oriented. They will also be able to multitask and adapt in a fast-paced environment.

This is a contract-to-hire position.

What you’ll do:

  • Own new hire onboarding activities, including maintaining employee personnel files, initiating and reviewing background checks, adding new hires through the HR portals, and completing I-9s, all while ensuring compliance with processes and policies and checklists/SOPs
  • Coordinate high volumes of new hire onboarding in an accurate and high-speed manner including coordinating with cross-functional teams for on boarding scheduling
  •  Assist with updating HR portals and employee files with new employee information, updated information or termed employee information.
  • Keep HR trackers up to date, such as Rewards and Onboarding trackers
  • Maintain the HR@adverum Inbox, responding or forwarding appropriately, in a timely manner. Be the front-line face for daily employee service in answering employee inquiries and resolving employee questions
  • Assist with scheduling meetings, HR events and maintain agendas.
  • Partner with Facilities for on-site support, food program, events
  • Support People/HR Programs with:
  • Process Spot Awards recognition requests
  • Assist with payroll and adhoc HR projects.
  • Provide HR communications support, including 5@5, emails, company intranet
  • Contribute to employee engagement initiatives, like happy hours, employee gifting, swag ordering and delivery
  • Perform other assignments and tasks as requested by Associate Director, People Operations

About You:

  • Bachelor’s degree + 2-5 years of experience as an HR Coordinator or Admin
  • A great communicator and a resourceful problem solver.
  • Responsible and positive work attitude with the ability to deal with challenging tasks.
  • Works well under pressure and meets tight deadlines.
  • Highly computer literate with capability in email, MS Office and related business and communication tools.
  • Fantastic organizational and time management skills.
  • Strong problem-solving skills.
  • Meticulous attention to detail.
  • Exceptional interpersonal, verbal, and written communication skills
  • Must be able to work independently but know when to ask for help
  • Basic knowledge of HR compliance regulations is a plus
  • The contract hourly range for this position is $35/hr USD to $40/hr USD .

Adverum is a clinical-stage gene therapy company targeting unmet medical needs in ophthalmology and rare diseases. Adverum develops gene therapy product candidates designed to provide durable efficacy by inducing sustained expression of a therapeutic protein. Adverum’s core capabilities include clinical development, novel vector discovery and in-house manufacturing expertise, specifically in scalable process development, assay development, and current Good Manufacturing Practices quality control.

At Adverum, Inclusion and Diversity are at our core. We believe in the power of being your authentic self. We strive to create the space which allows for everyone in our Adverum Community to not only feel safe but encouraged to speak, learn from each other, grow in their professions and be the very best versions of themselves no matter what their age, ethnic background, gender, origin, religion or sexual orientation