Bookkeeper/Administrative Assistant

Job Description

At Van Metre, we believe that each employee contributes directly to our growth, success, and culture.  We seek out candidates who love to challenge themselves and work with others to fulfill this role. Van Metre currently has a Bookkeeper/Administrative Group Assistant position available in the Corporate Accounting and Finance Department!

This position is a hybrid role, reporting to the corporate Fairfax Office 2-3 days per week (with occasional visits to the Broadlands Office). 

The Bookkeeper/Administrative Group Assistant is a vital role responsible for ensuring the smooth operation of a busy office, supporting our financial team leadership, and providing support on basic financial tasks. This role will include responsibilities in both bookkeeping and administrative functions. 

Financial Responsibilities:

• Assist in preparation and review of various bank reconciliations
• Assist with processing, coding, and preparing Corporate credit card journal entries
• Support with cash receipt transactions and journal entries
• Prepare month end statements with conjunction with the corporate accounting team
• Assist with budget preparation including workpaper preparation and data entry
• Organize support for journal entries and all preliminary calculations necessary
• Support with 1099 preparation and filings
• Process all 1099 and support documentation for tax compliance
• Maintain workpapers for the corporate accounting division, such as rolling forward information or updating queries
• Assist in filing returns or licenses for several divisions, including but not limited to Business Licenses, Personal Property Taxes, etc.
• Support the corporate division with saving back up and organizing support for various workpapers and special projects
• Assist with various data entry projects
• Support as a bookkeeper for the finance/accounting department
• Manage and oversee special projects for Accounting/Finance Department
• Various year-end workpaper preparation for financial audit

Administrative Responsibilities: 

• Manage multiple fluctuating calendars by planning and scheduling calls, meetings, and conferences
• Prepare and coordinate documentation, reports, financial data, and handle logistics for meetings
• Track deadlines and meetings; prioritize conflicting needs, handle matters expeditiously, proactively
• Make travel arrangements, prepare expense reports, and purchase orders
• Communicate with executives, investors and vendors with discretion, confidentiality, and timeliness
• Order, stock and organize supplies
• Oversee and maintain general office processes such as the coffee makers
• Support mail process for the Fairfax office, including sending mail/Fed Ex packages to our satellite offices
• Perform other administrative duties as assigned

Please note the above responsibilities may change or be re-assigned

Requirements:

• 2+ years of experience in an administrative role, preferably in a professional office environment
• Basic accounting experience is preferred
• Proficiency in Microsoft Office Suite
• Experience with DocuSign and SharePoint
• Exceptional attention to detail and commitment to accuracy in all tasks
• Willingness to learn and be flexible with schedule and tasks
• Demonstrated ability to work independently, manage multiple priorities, and meet deadlines
• Ability to thrive in a fast-paced environment and adapt to changing priorities
• Strong organizational skills and aptitude for learning new systems and processes
• Professional demeanor and ability to handle confidential information with discretion

Competencies:

• Self-motivated with a proactive approach to problem-solving
• Eagerness to assist leadership
• Possess a positive attitude
• Motivated, energetic individual with the ability to influence and lead
• Customer service mentality
• Able to prioritize work effectively and work independently as well as with a team
• An excellent communicator with strong interpersonal skills
• A multi-tasker

Compensation and Benefits information: Van Metre offers excellent benefits, and a work environment that fosters and rewards excellence. We also promote work/life balance, including a robust Employee Wellness Program.  We encourage employees to make full use of vacation and other company-paid leave to refresh their bodies and minds.

• Salary: $50,000 – $55,000 annually (Pay is commensurate with experience, education, training, and skills)
• Paid Time Off: 11 paid holidays; 10 vacation days, 10 sick days, Two Volunteer Days off, Two Personal Days, Winter Break, Day off for Annual Physical, Day off for your Birthday; comprehensive parental and bonding leave
• Retirement Planning: Company Matched 401(k) Retirement Savings Plan; access to retirement planning coaches
• Wellness: Annual Wellness Reimbursement of up to $900; Free and unlimited access to TaskHuman Wellness App for yourself and your family members.

Van Metre Core Values

Integrity; Ownership; Respect and Dignity; Diversity and Inclusion; Teamwork; Community; Work/Life Balance                                                          

Van Metre Mission Statement

The mission of Van Metre Companies is to build and continually improve upon the storied reputation, earned over the years since the Company’s founding in 1955, of providing top quality homes, investment properties and services to our customers and clients. The Company’s emphasis on integrity, professionalism and philanthropy ingrained by our founder Albert G. Van Metre, Sr. has garnered trust and respect in the Washington, D.C. area and beyond. It is critical to our future that we maintain that reputation and assure that Van Metre Companies continues to excel in real estate development and construction and in the management of apartment, retail and office investment properties, as well as in the provision of mortgage and related services. It is the task of our dedicated, energetic, and involved professionals to advance our ability to set the benchmark for luxury living and refined commercial development. The capstone of our mission is to make the “Van Metre” signature an icon for elegant residential communities, and industry leading condominium and apartment communities, as well as Class A neighborhood retail centers and office developments.