Chief of Staff

Dallas-Fort Worth, TX
December 16, 2024
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Job Description

Founded in 2015, Shield AI is a venture-backed defense technology company whose mission is to protect service members and civilians with intelligent systems. In pursuit of this mission, Shield AI is building the world’s best AI pilot. Its AI pilot, Hivemind, has flown a fighter jet (F-16), a vertical takeoff and landing drone (V-BAT), and a quadcopter (Nova). The company has offices in San Diego, Dallas, Washington DC and abroad. Shield AI’s products and people are currently in the field actively supporting operations with the U.S. Department of Defense and U.S. allies.

Embark on a dynamic journey as an integral part of our team, where your organizational prowess, strategic mindset, and seamless execution will not only support our executive team but drive the engine of our collective success. Join us as Executive Assistant to the VP of Engineering and be the linchpin in orchestrating efficiency, enabling innovation, and ensuring the smooth flow of executive operations in a thriving and fast-paced environment. 

WHAT YOU’LL DO:

  • Provide project management support for the VP of Engineering and managing a complex calendar 
  • Lead and manage special projects, such as creating workflows to improve cross-functional collaboration, data tracking, or improving internal processes related to aircraft development or engineering milestones 
  • Assist in research and customer facing activities
  • Take charge of fostering an engaging culture in our Frisco office 
  • Handle administrative tasks like time management for the team, recruiting reqs, travel, expense reports, etc. 
  • Organize meetings for the team, including design reviews and external meetings
  • Assist in managing program schedules for aircraft development 
  • Polish slides for meetings, put together documents as needed 
  • Assist in recruiting activities, including LinkedIn sourcing / calling candidates / scheduling interviews 
  • Perform additional ad-hoc tasks to support the success and growth of both the engineering team and the wider business 

REQUIRED QUALIFICATIONS:

  • 5-10+ years of experience in project coordination, program management, or executive assistant roles with a strong focus on engineering or technical teams
  • Proven ability to take initiative, remain proactive, and manage complex projects or schedules with superior attention to detail
  • Demonstrated experience in a fast-paced, technical environment, with the ability to collaborate effectively with engineers and C-suite executives
  • Excellent communication and interpersonal skills, with experience navigating both operational and strategic challenges in technical settings
  • Strong time management and organizational skills, with the ability to ensure accountability for engineering action items

PREFERRED QUALIFICATIONS:

  • Bachelor’s degree in a STEM field, such as Electrical Engineering, Mechanical Engineering, Software Engineering, or a related technical discipline
  • Experience supporting C-suite executives in a rapidly growing company
  • Familiarity with technical project management methodologies and tools
  • Experience working on engineering or product development teams