Executive Assistant to the CEO

Job Description

Honeycomb is a rapidly expanding, well-funded startup committed to setting the benchmark for excellence in the InsureTech industry. Our foundation is built on cutting-edge technology, but our greatest asset is our exceptional team of professionals. By seamlessly integrating AI, state-of-the-art technology, and profound human expertise, each engineer at Honeycomb plays a pivotal role in shaping our trajectory.

Honeycomb is expected to cross $100M in annual sales in Q1 2024 while maintaining its strong and highly sustainable growth.

We are seeking a motivated and proactive Executive Assistant to provide comprehensive administrative, operational and strategic support to the CEO. As the right-hand to the CEO, you will play a crucial role in ensuring the smooth day-to-day operations by managing schedules, handling communications, and coordinating various tasks. 

As the Executive Assistant to the CEO, you will have the opportunity to grow within the organization. Demonstrating strong performance and initiative can lead to increased responsibilities, such as managing key projects, contributing to strategic planning, and eventually advancing to a higher executive support role. 

What You’ll Do

Meeting Coordination:

• Manage the CEO’s calendar, including scheduling meetings, executive meetings, appointments, and travel arrangements.
• Organize and prepare materials for meetings, including agendas, minutes, and follow-up actions.

Communication and Correspondence:

• Act as a liaison between the CEO and internal/external stakeholders.
• Draft and edit correspondence, communications, and other documents on behalf of the CEO.
• Prepare professional presentations, reports, and other documents.
• Screen and prioritize emails, phone calls, and other communications

Project and Task Management:

• Assist with project planning, organization, and execution.
• Manage deadlines, track progress, and ensure timely completion of tasks.
• Anticipate needs and proactively prepare materials for meetings or presentations.
• Lead, coordinate and manage special projects and initiatives as directed by the CEO.

Travel Arrangements:

• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Handle travel-related expenses and reimbursements.
• Ensure seamless travel by anticipating and addressing potential issues.

Office Management:

• Maintain an organized and efficient office environment.
• Coordinate with administrative staff and external vendors.
• Handle confidential and sensitive information with discretion.
• Assist with personal tasks and errands as needed.

Strategic Support:

• Conduct research and gather information for strategic initiatives.
• Provide insights and recommendations based on data analysis and research.
• Assist in the preparation and review of strategic plans and documents

Requirements:

• Minimum 5 years of experience as an Executive Assistant or similar administrative role.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent communication, interpersonal, and writing skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently, take initiative, and manage workload effectively.
• Discreet, professional, and possess a high degree of confidentiality.
• Excellent analytical skills, attention to detail and a commitment to accuracy.
• Ability to thrive in a fast-paced environment.

Benefits:

• Compensation – $110,000 to $140,000 + pending experience 
• Health Benefits
• Employee options grant 
• 401K  
• Flexible paid time off
• Paid national holidays