Human Resources & Operations Coordinator

Madison, WI
December 18, 2024
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Job Description

Title:                                HR & Operations Coordinator

Location:                        Madison, WI (primarily in-office, with flexibility to work remotely 1-2 days per week)

Reports To:                    Manager, HR (Madison)

Department:                   Human Resources

FLSA Status:                  Non-Exempt

 

Summary Description or Position Objective:

We are seeking an HR & Operations Coordinator to join us in our mission to make solar energy the number one source of electricity for consumers and utilities. This is a unique opportunity to support our corporate HR functions, our growing office, and multidisciplinary team in Madison, WI.

The HR & Operations Coordinator is responsible for ensuring smooth day-to-day operations at our Madison office and representing our brand to our internal and external stakeholders. The successful candidate will be excellent at multi-tasking, flexible in their daily routine, and will be someone who fosters teamwork across the organization. This role will report into our Human Resources team with strong collaboration throughout our organization. 

Duties and Responsibilities:

Human Resources Support

  • Support execution of HR processes, including onboarding administrative support, HR systems management, and open enrollment administrative support
  • Manage/maintain employee files and provide support with creation of employment letters
  • Provide administrative support for event planning, including the annual all-employee offsite
  • Coordinate ad-hoc company-wide trainings (inclusive of team lunches as necessary)
  • Provide recruiting support, including supporting interview scheduling and reference checks
  • Manages Human Resources email inbox, providing customer service to employees regarding HR policy questions
  • Other duties as assigned to support the HR Team

Operations Support

  • Managing office supplies for the Madison office location
  • Coordinating purchase requisitions and tenant improvements for Madison Office.
  • Act as the primary point of contact for suppliers, vendors, and building management
  • Support Development team with mailers, community meeting coordination, and other solar project development tasks as needed
  • Coordinating maintenance of company vehicles
  • Triaging company voice messages to appropriate team members
  • Distributing incoming mail

Requirements:

  • 0-2 years of experience in administrative support or Human Resources
  • Bachelor’s degree in a relevant field preferred
  • Excellent oral/written communication, presentation, and interpersonal skills.
  • Ability to build and maintain trust with employees and manage sensitive and confidential information
  • Strong attention-to-detail and critical thinking capabilities
  • Experience in efficient, timely, and reliable support to internal and external stakeholders
  • Strong working knowledge of Microsoft Office and project management skills
  • Experience with Salesforce is a plus
  • Demonstrated qualities of integrity, credibility, and fiduciary responsibility

OneEnergy’s compensation packages are dependent on an array of factors including, but not limited to skill sets, experience and training, licensure and certifications, geographic location, and other organizational needs. We provide generous Paid Time Off (six weeks/year) and an impactful Volunteer Time Off Program. We offer robust employee benefits including comprehensive medical coverage, 401(k) matching retirement plan, life insurance, wellness incentives, and more. A reasonable estimated salary for this position is between $24 – $27/hour depending on experience and education. 

We recognize an equitable energy transition requires the participation of diverse communities, groups, and institutions. OneEnergy is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of actual or perceived race, color, creed, religion, ancestry, citizenship status, age, sex, marital status, sexual orientation, national origin, disability or handicap, veteran status, or any other characteristic protected by applicable federal, state, or local laws.