Office Assistant (Contract)

Chicago, IL
December 19, 2024
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Job Description

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

Location: Chicago

What you’ll do

In this essential role on AlixPartners’ Corporate Services team, you will provide support by assisting with the daily operations and organization of the office. Are you a customer service minded individual who feels a sense of accomplishment and reward when your to-do lists are checked off and complete at end of the day? The ideal candidate will be a hard-working professional who is comfortable communicating and interacting with both internal and external clients and who is able to manage a variety of office support tasks and work diligently in an organized and efficient manner with meticulous attention to detail.

Known internally as an Independent Contractor – Office Services Professional, this is a full-time, temporary role with the potential to convert to a permanent role and is located in Chicago, IL reporting to an Administrative Team Lead.

Manage office requests: assign hoteling offices, book conference rooms, add visiting employees, guests, and vendors to building security, execute print jobs, submit maintenance requests, etc.  

  • Serve as primary receptionist for the office.
  • Maintain kitchens, storage rooms, conference rooms, hoteling offices, and related areas. Responsibilities include:
    • Perform kitchen upkeep: cleaning, maintaining kitchen supply inventory, stocking shelves, refrigerators, making coffee, and emptying/filling dishwashers daily.
    • Order, stock, and maintain office supply inventory.
    • Set up conference rooms for meetings, including catering and post-meeting clean up.
  • Provide light maintenance and housekeeping duties within the office; ex: spot cleaning carpet, changing light bulbs, and lifting small to medium size boxes, etc.
  • Perform back up duties for the main switchboard.
  • Manage incoming deliveries, including unloading supplies and stocking storage areas.
  • Distribute and organize incoming/outgoing US and International Mail, Express Mail, and Interoffice Mail; Distribute morning newspapers.
  • Assist administrative professionals with various administrative tasks such as processing expense reports, creating binders, creating event name badges, etc.
  • Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.

What you’ll need

  • High School Diploma or equivalent required.
  • Minimum three (3) years of experience; office environment highly preferred.
  • Effective organizational skills with meticulous attention to detail, excellent time management skills, and an ability to prioritize are essential.
  • Exceptional customer service and interpersonal skills required with the ability to interact effectively and professionally with internal and external customers at all levels.
  • Proven clerical skills such as email communication, data entry, scheduling, simple mathematical knowledge, etc.
  • Resourceful with common sense and proven problem-solving skills.
  • Working knowledge of Microsoft Word, Excel, and Outlook.
  • Ability to be proactive and show initiative to ensure timely completion of assigned projects, often managing multiple priorities.
  • Ability to be discreet and handle confidential, sensitive information.
  • Ability to lift 15 pounds.
  • Must be flexible and adaptable when procedures change, or urgent situations arise.
  • Excellent written and verbal communication skills in English.
  • Willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
  • Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday.
  • Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’ Code of Conduct and foster an inclusive environment with people at all levels of an organization.

MUST BE CURRENTLY AUTHORIZED TO WORK IN THE UNITED STATES. NO VISA OR IMMIGRATION SPONSORSHIP FOR THIS ROLE, NOW OR IN THE FUTURE. (e.g., H-1B, STEM OPT, TN, etc.)

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. AlixPartners is a proud Silver award-winning Veteran Friendly Employer.